Job descriptions
Retrospect
The Dhaka Mercantile Co-operative Bank Limited (DMCBL) was registered with the government under the then “The Bengal Co-operative Societies Act 1940 (Bengal Act XXI)” on 06.01.1973. After registration, Bye-laws of the society were prepared for operating its activities.
In these Bye-laws, unless there is anything repugnant in the subject of contest:
a)Act means the Bengal Co-operative Society Act 1940.
b)Rules mean the Bengal Co-operative Society Rules 1942.
Incase of DMCBL, the words, Society and the bank have become synonymous. After its establishment in 1973, DMCBL was put into liquidation process thrice in 1974, 1980 and 1990. After the last liquidation order was withdrawn in 1997, DMCBL started its activities with the burden of loss of Tk. 28,38,154.00 only . However, DMCBL started its journey again in 2001 under the able & dynamic leadership of GroupCaptain (retd ) Abu Zafar Chawdhary, GD(p) as a Chairman with existing 08 branches . Eventually after a colossal hard work at present it has total 80 branches with 1200 manpower, located in different parts of the country both in rural and urban areas & which shall be continuous process. Its head office is located in 19, Indira Road, Farmgate, Tejgaon, Farmgate, Dhaka – 1215. The business philosophy of DMCBL is to move and develop with the changing new era. Especially DMCBL operates its activities as quite accurate as possible rather than other co-operative banks/societies operating in Bangladesh because this bank has come to this position through substantial step by step. By developing human resource and providing qualitative service DMCBL will be the leader in co-operative sector in Bangladesh. Side by side DMCBL assist in the development of national economy. The Dhaka Mercantile Co-operative Bank Limited is a 100% locally sponsored Private Co-operative Bank as per Co-operative Societies Act. For operating the activities of the bank, the bank has taken following steps to implement Corporate Governance System. The Board of Directors consisting of 09 members. The board is formed/elected/nominated according to Laws and Bye-laws. The Board of Directors deals with policy formulation and monitoring of its guidelines. As such a job description is formulated in accordance with Act IX 1908 / Amended Co- operative Act- 2004, Bangladesh.
Definition
Job descriptions are essential. Job descriptions are necessary for all people in work. A job description defines a person's role and accountability. Without a job description it is not possible for a person to properly commit to, or be held accountable for, a role. Any job description is actually more like a part of an operational manual, which serves a different purpose. The job descriptions of this bank refer to the or to 'agreed procedures'.
Job descriptions are important
Job descriptions improve our banking ability to manage people and roles in the following ways:
• clarifies employer expectations for employee
• provides basis of measuring job performance
• provides clear description of role for job candidates
• provides a structure and discipline for Bank to understand and structure all jobs and ensure necessary activities, duties and responsibilities are covered by one job or another
• provides continuity of role parameters irrespective of manager interpretation
• enables pay and grading systems to be structured fairly and logically
• prevents arbitrary interpretation of role content and limit by employee and employer and manager
• essential reference tool in issues of employee/employer dispute
• essential reference tool for discipline issues
• provides important reference points for training and development areas
• provides neutral and objective (as opposed to subjective or arbitrary) reference points for appraisals, performance reviews and counseling
• enables formulation of skill set and behavior set requirements per role
• enables Bank to structure and manage roles in a uniform way, thus increasing efficiency and effectiveness of recruitment, training and development, bank structure, work flow and activities, customer service, etc
• enables factual view (as opposed to instinctual) to be taken by employees and managers in career progression and succession planning
Clearly Define the Roles
Chairman, Overall Responsibility of the Bank
• Ensure board sets and implements Bank’s direction, strategy effectively.
Chairman, Specific Duties
• Provide leadership to board
• Plan board meetings, agendas
• Ensure board receives proper information
• Chair all board meetings
• Ensure that Vice chairman / MD /all directors / AVP / Coy-secretary contribute
• Drive discussion toward consensus
• Determine composition structure of board
• Chair AGM /shareholders' meetings.
• Preside over board or executive committee
• Supply vision and imagination at the highest level (normally working closely with the VC / MD & Directors )
• Take chair at general meetings, within which: to ensure orderly conduct; fair and appropriate opportunity for all to contribute; suitable time allocation per item; determining order of agenda; directing discussion towards consensus; clarifying and summing up actions and policies
• Act as the banks representative in its dealings with the outside world
• Play a leading part in determining composition of board and sub-committees, so as to achieve harmony and effectiveness
• Take decisions as delegated by the board and where required chair board meetings.
• Keep in continuous endeavor to augment deposit from any available sources.
Vice Chairman
• Maintain on going dialogue with board chairman
• Build, maintain effective financial team
• Put overall Financial-planning & financial-control systems in place
• Closely monitor financial results in accordance with plans, budgets
• Develop financial strategy and planning, monitoring, management and reporting, including management and development of policies, systems, processes and personnel involved.
• Reporting and accounting as per regulatory a legal requirements including taxation, dividends, annual report and accounts.
• Management of strategy for and liaison with stock market, business press and business analysts community.
• Financial staff management, motivation, training, recruitment and selection.
• Contributing to strategic planning and development as a member of executive team
• In absence of Chairman act as Chairman for day to day routine work
• Keep in continuous endeavor to augment deposit from any available sources
Managing Director
• Assume full accountability to board for all aspects of Bank’s administrative performance.
• Plan, develop and implement strategy for organizational development.
• Establish and maintain appropriate systems for measuring necessary aspects of Bank’s organizational performance
• Monitor, measure and report on Bank’s organizational development plans and achievements within agreed formats and timescales
• Manage and develop direct reporting staff
• Manage and control departmental expenditure within agreed budgets
• Liaise with other Directors so as to understand all necessary aspects of organizational development, and to ensure they are fully informed of organizational development objectives, purposes and achievements
• Maintain awareness and knowledge of contemporary Bank development theory and methods and provide suitable interpretation to directors, managers and staff within the Bank.
• Ensure activities meet with and integrate with bank’s requirements for quality management, health and safety, legal stipulations, environmental policies and general duty of care.
• Act as Chairman’s Directives.
• Identify, develop and direct the implementation of bank’s strategy (depending on the situation some criteria may already exist or be established by the bank’s chairman, owner(s)/shareholders)
• Plan and direct the bank’s activities to achieve stated/agreed targets and standards for financial and legislative adherence
• Recruit, select and develop executive team members
• Direct functions and performance via the executive team
• Maintain and develop bank’s culture, values and reputation in its markets and with all staff, clients /official bodies
• Report to shareholders/parent board on organizational plans and performance
• Keep in continuous endeavor to augment deposit from any available sources
• Execute the responsibilities of a company director according to lawful and ethical standards, as referenced .its manager/director - typical job description duties
Director/ Adviser Marketing
• Maintain administration and relevant reporting and planning systems.
• Manage relevant reporting of management and financial information for marketing departments.
• Select and manage external agencies.
• Manage R&D and NPD and new business development / Ricksha Loan.
• Maintain and develop bank image and reputation, and protect and develop via suitable PR activities and intellectual property management.
• Plan and manage internal communications and awareness of corporate direction, mission, aims and activities
• Execute the responsibilities of a company director according to lawful and ethical standards, as referenced. its manager/director - typical job description duties
• Keep in continuous endeavor to augment deposit from any available sources
Director/Adviser HR
• Plan, develop and implement strategy for HR management and development (including recruitment and selection policy/practices, discipline, grievance, counseling, pay and conditions, contracts, training and development, succession planning, morale and motivation, culture and attitudinal development, performance appraisals and quality management issues - add others if relevant)
• Establish and maintain appropriate systems for measuring necessary aspects of HR development
• Monitor, measure and report on HR issues, opportunities and development plans and achievements within agreed formats and timescales
• Manage and develop direct reporting staff
• Manage and control departmental expenditure within agreed budgets
• Liaise with other functional/departmental managers so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purposes and achievements
• Maintain awareness and knowledge of contemporary HR development theory and methods and provide suitable interpretation to directors, managers and staff within the bank.
• Contribute to the evaluation and development of HR strategy and performance in cooperation with the executive team
• Ensure activities meet with and integrate with banks requirements for quality management, health and safety, legal stipulations, environmental policies and general duty of care.
• Execute the responsibilities of a company director according to lawful and ethical standards, as referenced in
• Keep in continuous endeavor to augment deposit from any available sources
Director / Adviser Credit & Loan
• Plan, develop and implement strategy for credit & loan development (covering particular areas relevant to the bank’s structure, market etc)
• Establish and maintain appropriate systems for measuring necessary aspects of credit & loan performance
• Monitor, measure and report on credit & loan development plans and achievements within agreed formats and timescales
• Manage and develop direct reporting staff
• Manage and control departmental expenditure within agreed budgets
• Liaise with other functional/departmental managers so as to understand all necessary aspects of credit development, and to ensure they are fully informed of bank development objectives, purposes and achievements
• Maintain awareness and knowledge of contemporary credit & loan development theory and methods and provide suitable interpretation to Board of directors
• Ensure activities meet with and integrate with bank requirements for quality management
• Keep in continuous endeavor to augment deposit from any available sources
Director/ Adviser Recovery
• Plan, develop and implement strategy for Recovery development.
• Establish and maintain appropriate systems for measuring necessary aspects of Recovery performance.
• Monitor, measure and report on Recovery development plans and achievements within agreed formats and timescales
• Manage and develop direct reporting staff
• Manage and control departmental expenditure within agreed budgets
• Liaise with other functional/departmental managers so as to understand all necessary aspects of recovery, and to ensure they are fully informed of recovery development objectives, purposes and achievements
• Maintain awareness and knowledge of contemporary recovery development theory and methods and provide suitable interpretation to Board of directors.
• Keep in continuous endeavor to augment deposit from any available sources
Director / Advisor Development
• Plan, develop and implement strategy for overall Banking development (covering particular areas relevant to the organization’s structure, market etc)
• Establish and maintain appropriate systems for measuring necessary aspects of Banking performance
• Monitor, measure and report on Banking development plans and achievements within agreed formats and timescales
• Manage and control departmental expenditure within agreed budgets
• Liaise with other functional/departmental managers so as to understand all necessary aspects of Banking development, and to ensure they are fully informed of organizational development objectives, purposes and achievements
• Maintain awareness and knowledge of contemporary organizational development theory and methods and provide suitable interpretation to directors, managers and staff within the Bank.
• Ensure activities meet with and integrate with Bank requirements for quality management, health and safety, legal stipulations, environmental policies and general duty of care
• Keep in continuous endeavor to augment deposit from any available sources
Director Training
• Plan departmental/functional training budgets, forecast costs and delegate numbers as required by bank planning and budgeting systems.
• Assess relevant training needs for staff individuals and organization, in consultation with departmental heads, including assessment methods and measurement systems entailed.
• Stay informed as to relevant skill and qualifications levels required by staff for effective performance, and circulates requirements and relevant information to the bank as appropriate.
• Produce bank strategy and plans to meet training and development needs, and manage training delivery, measurement and follow-up as necessary.
• Design training courses and programmers necessary to meet training needs, or manage this activity via external provider(s).
• Identify, select and manage external training and accreditation bodies, agencies and providers necessary to deliver required training to appropriate standards.
• Organize training venues, logistics, transport, accommodation as required to achieve efficient training attendance and delivery.
• Plan and deliver training courses personally where necessary to augment that provided externally or internally by others.
• Arrange for the maintenance of all necessary equipment and materials relating to the effective delivery and measurement of training.
• Recruit, manage and develop direct-reporting staff (if applicable).
• Ensure all training activities and materials meet with relevant organizational and statutory policies, including health and safety, employment and equality laws.
• Monitor and report on activities, costs, performance, etc, as required.
• Develop self, and maintain knowledge in relevant field at all times.
• Keep in continuous endeavor to augment deposit from any available sources
Company secretary
- Plan departmental/functional training budgets, forecast costs and delegate numbers as required by bank planning and budgeting systems.
- Assess relevant training needs for staff individuals and bank, in consultation with departmental heads, including assessment methods and measurement systems entailed
- Stay informed as to relevant skill and qualifications levels required by staff for effective performance, and circulates requirements and relevant information to the bank as appropriate.
- Produce bank strategy and plans to open new branches & development needs, and manage to delivery, required office equipments & furniture’s and follow-up as necessary.
- Design training courses and programmers necessary to meet training needs, or manage this activity via external provider(s)
- Identify, select and manage external training and accreditation bodies, agencies and providers necessary to deliver required training to appropriate standards
- Recruit, manage and develop direct-reporting staff (if applicable)
- Ensure all activities and materials meet with relevant organizational and statutory policies, including health and safety, employment and equality laws
- Monitor and report on activities, costs, performance, etc, as required.
- Develop self, and maintain knowledge in relevant field at all times
- Maintain constant liaison with concern Ministry & Shomobay adhidaptar
- Keep in continuous endeavor to augment deposit from any available sources
Conclusion
Job description helps to recognize, formalize and acknowledge the importance of what you do, and therefore your value to the bank. It will also suggest several ways in which you could grow and to develop (into) the functions involved, and also indicate ways that the responsibilities activities can be developed, whether you do them or not, although you may be surprised at the high level of your own influence to drive and decide these decisions. Empowerment is often what you make it.
